How to Setup Your Email in Mac using Mail Application

This tutorial will teach you on how you can use your Mac Mail App to send and receive your emails. You can use POP or IMAP as your preferred method.

Open up your Mac Mail App

  1. Choose Preferences, from the Mail menu.
  2. Select Preferences.
  3. Click on the Accounts tab.
  4. On the Accounts window, click the + (plus) sign.

Account Settings

  1. Choose Add Other Mail Account
  2. Enter your Full Name, or as you would like it to appear on your sent email.Replace example.com with your own domain name.
  3. Enter your Email Address.
  4. Enter your email account's Password.
  5. Click the Continue button.
  6. A message should appear saying "Account must be manually configured". Click Next.

Incoming Mail Server

When entering the information for your Incoming Mail Server you will need to decide if you would like to use POP3 or IMAP. We recommend POP3 so you can download all your emails and not consume all your disk space for your account, whereas IMAP will synchronize the emails between your email client(s) and our server. IMAP and will retain all emails in the server. This is recommended only if you will be using this email account with multiple devices since they will all synchronize.

Replace example.com with your own domain name.

    • Choose your account type. You may select either POP or IMAP.

Click here for an explanation on the differences between POP3 and IMAP

  • Please enter mail.example.com as the Incoming mail server, replacing example.com with your own domain name.
  • Enter your full email address as the User Name.
  • Enter the Password of your email account.
  • Click Next.

Incoming Mail Server Info

  1. For Path Prefix, please enter INBOX.
  2. If you are using IMAP, make sure you are using either port 143 with no SSL -OR- port 993 with SSL.

    If you are using POP3, make sure you are using either port 110 with no SSL -OR- port 995 with SSL.

  3. Authentication should be set to Password.

Outgoing Mail Server

Replace example.com with your own domain name.

    1. The Outgoing Mail Server is the same as your incoming mail server. Again, this will be something like mail.example.com
    2. Enter your full email address as the User Name.

Note: Outgoing username and password could say "optional" in the field. Please be sure to add your username and password to it.

  1. Enter the Password of your email account.
  2. You may receive a message saying Additional account information required.
  3. For the port number, you can use port 26 with no SSL or port 465 with SSL.
  4. Make sure the Authentication is set to Password.
  5. Click the Create button.
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